Hayfield Parish Council privacy policy


    This notice describes the manner in which Hayfield Parish Council handles personal information. This privacy policy relates only to products, services and related information provided to you by Hayfield Parish Council, including information in this website hayfield-pc.gov.uk. Links to external web sites are not covered by this policy.

    Personal Data

    Personal data is defined as information relating to an individual person, which can be used to help identify that individual. Such data can include, amongst others:

    • Name
    • Postal address
    • Telephone number
    • Email address
    • Internet Protocol (IP) address
    • Cookie ID
    • Smartphone location data
    • Smartphone advertising identifier

    We will only use your personal data if you have given your consent for us to do so, it is required in order for us to deliver a product or service to you, or it is necessary in order for us to pursue our legitimate business interests.

    We will only retain your personal data for as long as is necessary to fulfil any obligations to you, for which your personal data is required. This includes the delivery of products and services and provision of information, including newsletters and marketing messages, to which you have subscribed by actively opting in to the subscription.

    Data Protection

    Hayfield Parish Council does not capture and store any personal information about individuals who access this website, except where such information is submitted to us voluntarily via email, or by using an electronic form.

    We are fully committed to compliance with the Data Protection Act 1998 and and the General Data Protection Regulation (GDPR). Wherever we request personal information from you, we will advise how the information will be used:

    • How the information will be used
    • Who will have access to the information, including any third parties
    • Why they need access to the information
    • How the information will be stored
    • How long the information will be kept
    • How the information will safeguarded

    Any information stored as a result of access to our web site is kept solely for the reasons detailed in this privacy policy.

    We employ appropriate physical, technical and procedural processes to maintain the confidentiality and integrity of your personal data, including when sharing your data with third parties, when authorised or legally obliged to do so.

    Use of cookies

    A 'cookie' is a temporary text file, stored on your computer when you visit a website. Cookies are typically used for the following purposes:

    • To indicate if a user has visited a site previously
    • To identify users and personalise their visit by customising web pages for them, for example by welcoming them by name on subsequent visits.
    • To gather anonymous statistical usage information (web analytics) via a third-party tool such as Google Analytics, used to help us improve this web site.
    • To make advertising content more effective

    Hayfield Parish Council may use cookies for collecting user information for the purpose of improving the way in which our web pages are displayed. We may also use cookies to store user information for the purpose of improving the usability of our web site.

    Google Analytics employs benign first-party cookies to collect anonymous and aggregated information. This means no personally identifiable information is captured. You can find out more about how Google uses cookies here: google.com/policies/technologies/cookies (opens in a new window).

    Google AdSense uses cookies to make advertising more effective. We have no control over how Google uses cookies. You can find out more about how Google uses cookies in advertising here: google.com/policies/technologies/ads (opens in a new window).

    You can find out more about Google's commitment to GDPR here: privacy.google.com/businesses/compliance (opens in a new window).

    We will not use any information stored in any cookies for any purpose other than those detailed in this Privacy Policy and will not disclose any such information to any third parties.

    You can find out more about cookies, including how to restrict or block them through your web browser, here: allaboutcookies.org (opens in a new window).

    Use of computer IP addresses

    Hayfield Parish Council may record the internet protocol (IP) addresses of computers used to access our web site. We use this information for the following purposes:

    • To help us understand how our web site is used and the different geographical regions from which it is accessed.
    • To help us diagnose any problems which might arise with access to the computer(s) on which our web site is hosted.

    Recorded IP addresses are not linked to personally identifiable information so all visitors to our site remain anonymous.

    Hayfield Parish Council will use recorded IP addresses solely for the purposes detailed in this Privacy Policy and will not disclose them to any third parties.

    Changes to our Privacy Policy

    If this Privacy Policy changes in any way, we will place an updated version on this page. Please review this page periodically.

    Access to your Personal Data

    If you have any queries regarding your personal data, the manner in which we process your personal data, or would like us to update or destroy any such personal data, please contact us via e-mail, using the address below, or our on-line enquiry form.

    email: info [AT] hayfield-pc [DOT] gov [DOT] uk